Timing is per-scenario, and the tool shows guidance for each one. For a sales email that got no reply, wait about 3–5 business days for the first nudge, then use graduated spacing (roughly 2, 4, 7 and 14 days) and add a new piece of value each time. Send a meeting recap the same day while it’s fresh, and an interview thank-you within 24 hours; only check on interview status at the timeline you were given, or after about 7 business days if none was stated. Follow up on a job application about a week after applying and cap it at two follow-ups. Nudge a proposal or quote after roughly a week without applying pressure, and for invoices send a friendly reminder first, then firmer ones at 7, 14 and 30 days overdue.

A good follow-up isn’t a hollow “just circling back”. Open by referencing the specific prior email, meeting or conversation so the reader instantly remembers the context. Add one new, genuine piece of value — a proof point, an idea, a useful resource, or an answer to a likely objection. Keep it short (a cold nudge is best kept brief) and finish with a single, clear call to action, ideally one that’s easy to say yes to. Give people an easy out and never guilt-trip. The generator builds exactly this shape from your inputs and lets you edit every line before sending.

The tool is 100% client-side. The composer ships inside the page, and the names, context and details you type are turned into a subject and body in your browser as you type — none of it is sent to a server, logged or stored. The page never sends an email itself: the Email button uses a standard mailto: link, which opens your own email client (Gmail, Outlook, Apple Mail, etc.) with the subject and body pre-filled so you add the recipient and send it yourself. Close the tab and nothing is kept; the page works offline once cached.

Following up after silence is normal and expected; most replies and most sales come from follow-ups, not the first email. The key is to be patient, not pushy: wait an appropriate interval, add a fresh reason to reply rather than repeating yourself, and keep each message short. Space follow-ups out over time and give the recipient a graceful exit (for example, “if the timing’s off, just reply ‘not now’ and I’ll stop”). Know when to stop — after a few unanswered, well-spaced attempts it’s usually time to move on. The generator’s sales-no-reply and general scenarios build a low-pressure, value-led nudge that does this.